Reason letter and Questionnaire support
Are you preparing documents for your visa application in Japan?
Have you been asked to submit additional documents by immigration?
It is common to feel unsure about how to explain your situation clearly and accurately.
Our office supports the preparation of explanation documents such as Reason letters and Questionnaires.
At our office, all documents are prepared in Japanese.
We support you so that your situation can be clearly explained.
Do you have these concerns?
- I don’t know how to write a statement of reasons
- I don’t know how to complete the spouse visa questionnaire
- I am not sure if my explanation is clear enough
- I am worried about expressing my situation accurately in Japanese
- I am not confident about documents I prepared myself
In immigration procedures, it is not only what you write, but how you explain your situation that matters.
About the Reason letter
When applying for renewing or changing a residence status, you can submit a reason letter depending on your situation. This letter helps explain your current situation and background in more detail.
For example, it is useful when your income is not sufficient due to a recent decrease, or when you are considering divorce or planning to divorce, or when your living situation cannot be fully explained by documents alone.
Many people are unsure how much to write or how to explain their situation. Organizing the content clearly is very important.
About the Questionnaire (Spouse Visa)
For a spouse visa application, you are required to submit a document explaining how your relationship started and your current relationship.
In particular, the relationship history (reason letter) is an important document for the immigration review. You need to explain your story from when you first met until now, in chronological order, including specific dates and places based on true facts.
At our office, we prepare a well-organized relationship history (reason letter) as a separate document, based on your questionnaire and our interview with you, in a way that is suitable for immigration review.
For official information regarding the spouse visa, please visit the Immigration Services Agency website: Spouse or Child of Japanese National
Sample (Reference Only)
Below are sample images of the questionnaire for reference.
We will prepare a relationship history (or reason letter) as a separate document corresponding to Section 2 (1) ② on page 2 below.
In the questionnaire, you need to provide detailed information such as your family background and your personal history, as shown below.
These samples are provided in English for reference purposes only.
At our office, all documents are prepared in Japanese.
It is important to organize and explain this personal information clearly.
At our office, we will ask you for information about your family when preparing the questionnaire.
All information will be handled with strict confidentiality, so please feel free to consult us with confidence.
Our Support
Document Preparation
We prepare your documents from scratch based on a detailed interview.
- Organizing your situation
- Structuring your explanation clearly
- Adapting the content to your specific case
Review and Correction
We review documents you have prepared and provide corrections and advice.
You will finalize the document yourself based on our feedback, and we will support you throughout the process.
Fees
Reason letter
- Review: 15,000 JPY (tax included)
- Full preparation: 30,000 JPY (tax included)
Questionnaire (Spouse Visa)
- Review: 18,000 JPY (tax included)
- Full preparation: 33,000 JPY (tax included)
* Questionnaire support includes advice on supporting materials such as photos.
Payment Methods
We accept cash, bank transfer, and credit card (Visa, Mastercard, American Express).
Consultation Flow
Please contact us via LINE, Facebook, or the contact form.
We can respond to simple inquiries via message or phone.
If you are unsure about your situation, feel free to contact us.
For document preparation, an in-person meeting is required to ensure accuracy.
Meeting
We require a meeting in order to understand your situation accurately.
Meetings can be held at our office near Machida Station or at a location convenient for you.
For access details, please see: Office Information
Meetings are by appointment only.
Contact Methods
Feel free to contact us!